If you are a CHRO, HR Manager, or Talent Management Head, one of your key responsibilities is ensuring your organization has the right talent in place to meet current and future business needs. Workforce capacity planning software can be an invaluable tool in this process. But with so many options available, how do you choose the right solution for your organization? This blog will help you navigate the selection process.
Before we dive into the list lets first understand, What is Workforce Planning?
Workforce Capacity Planning or Workforce Planning is the process of aligning your workforce supply (employees and their skills/hours) with your workload demand (projects, tasks, etc.). It typically involves:
- Assessing your current workforce and identifying gaps
- Forecasting future demand
- Developing strategies to address workforce gaps
When done effectively, workforce capacity planning offers numerous benefits, including:
- Optimized resource utilization
- Better cost control
- Improved productivity
- Enhanced organizational agility
- Strategic alignment with business goals
- Effective risk mitigation
With this let’s take a look at the top workforce capacity planning software that you should narrow down your search to.
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Top 10 Workforce Capacity Planning Software
Skills Intelligence Platform for Workforce Capacity Planning
1. iMocha
iMocha Skills Intelligence Cloud transforms workforce capacity planning by focusing on employee skills. This AI-powered platform offers comprehensive skill assessments, maintains an updated skills taxonomy, and forecasts future skill demands. It enables personalized learning, optimizes workforce deployment, and provides analytics for data-driven decisions.
It also helps organizations align capabilities with objectives, address skill gaps proactively, and develop targeted training. By shifting from a numbers-based approach to a skills-focused strategy, iMocha positions organizations for agility and success in today's dynamic business environment.
Here’s a breakdown of its features:
- Skills architecture and inventory: iMocha helps you create a detailed map of the skills present in your organization, giving you a clear picture of your current capabilities.
- Skills gap analysis: It identifies discrepancies between your current skill set and what's needed for future success, allowing you to plan proactively.
- Workforce deployment planning: It assists in aligning employees with project requirements based on their skill profiles, optimizing resource allocation.
- Targeted training program recommendations: By identifying skill gaps, it can suggest personalized training programs to upskill your workforce effectively.
- Integration with LMS: It integrates with systems like Degreed, providing an end-to-end solution for skill development.
2. Workday
Workday's workforce planning module, part of its comprehensive HCM suite, focuses on optimal workforce allocation. It features driver-based modeling and unlimited scenario planning, enabling organizations to make informed decisions about their workforce mix. Here are its key features:
- Optimal workforce allocation: Workday helps ensure you have the right people in the right roles at the right time across your organization.
- Driver identification and adjustment: The platform allows you to track key drivers affecting workforce needs and adjust assumptions as needed.
- Scenario planning: Create unlimited driver-based scenarios to plan for various possible futures, enhancing your strategic flexibility.
- Integration with Workday HCM: Seamless integration with Workday's broader HCM system provides a holistic view of your workforce.
3. Savion
Savion offers a robust resource management solution with a strong focus on competency tracking and capacity planning. Its software maintains a centralized skills repository, enabling informed resource allocation. Savion analyzes capacity versus demand across roles, departments, and locations, helping identify resource gaps or surpluses. Its key features include:
- Competency matrix: Maintain a centralized repository of resource skills and competencies, facilitating informed resource allocation decisions.
- Capacity management: Analyze capacity versus demand across various dimensions (role, department, location) to identify resource gaps or surpluses.
- Forecast pipeline projects: Plan workforce capacity proactively by considering projects in the approval stage.
- Resource utilization optimization: Track and optimize billable utilization of resources, enhancing overall productivity.
4. Teamwork.com
Teamwork.com offers an intuitive resource management solution that streamlines workforce capacity planning. The platform provides clear visibility into resource availability and allocation across projects, allowing managers to quickly identify who is working on what and who has capacity for new tasks. Here’s a look at its key features:
- Full visibility into resource availability: Quickly understand who is working on what and who has capacity for new tasks.
- Adaptable resource allocation: Easily adjust allocations in response to changing project needs or team member availability.
- Multi-project management: Get a big-picture overview of resource allocation across multiple projects.
- Project estimating: Use resource tracking data to improve project estimates and resource planning.
5. Avercast
Comprehensive Planning and Forecasting Suite Avercast offers a suite of tools for demand planning, supply planning, and business intelligence, making it a robust option for workforce capacity planning. Here’s a look at its key features:
- Demand forecasting: Use historical data and market trends to predict future workforce requirements.
- Skill inventory management: Assess and track the current skill sets within your workforce.
- Talent pipeline development: Create strategies for attracting, retaining, and developing talent.
- Resource allocation optimization: Optimize the distribution of resources to meet demand while minimizing costs.
- Performance metric tracking: Establish and monitor KPIs to gauge the effectiveness of your workforce planning efforts.
6. Resource Guru
Resource Guru streamlines workforce capacity planning through intuitive resource scheduling and management. This user-friendly platform offers clear visibility into team availability, facilitating efficient task allocation across projects. It integrates leave management, simplifying capacity forecasting, and provides project scheduling tools to optimize resource utilization. Here are its key features:
- Intuitive resource scheduling: Easily manage and visualize resource schedules across projects and teams.
- Leave management integration: Factor in leave time when planning resource capacity.
- Project forecasting reports: Generate reports to understand future resource requirements.
- Approval workflow: Streamline the process of requesting and approving resource allocations.
7. Teamdeck
Teamdeck offers a comprehensive team management solution for effective workforce capacity planning. It combines resource scheduling, time tracking, and leave management in one intuitive platform. Teamdeck enables managers to visualize team workloads, balance assignments, and forecast resource needs across projects. Its key features include:
- Task planning and prioritization: Efficiently assign and manage tasks across your team.
- Calendar management: Organize schedules and work timelines in an easy-to-understand format.
- Project tracking: Monitor progress, time spent, and completion rates of projects.
- Team collaboration tools: Facilitate seamless communication among team members.
8. Runn
Runn offers a visually-driven approach to workforce capacity planning platforms. This software provides intuitive tools for resource scheduling, workload visualization, and long-term capacity planning. Runn also allows teams to tag members with skills and attributes, enabling efficient resource allocation. Its key features include:
- Workload visualization: Get a clear, visual representation of your team's workload over time.
- Long-term capacity planning: Visualize resource utilization trends over extended periods.
- Skill and attribute tagging: Organize and filter your workforce based on skills, locations, and other attributes.
- Placeholder allocations: Use hypothetical resource allocations to inform hiring decisions.
9. Kantata
Kantata offers a specialized resource management solution tailored for professional services organizations. Its platform streamlines workforce capacity planning through advanced resource forecasting and allocation tools. It enables organizations to align project requirements with available skills, optimizing staffing decisions and utilization rates. Here a look at its key features:
- Resource forecasting and capacity planning: Plan for future resource needs based on your project pipeline.
- Skills inventory management: Align project requirements with available skills for optimal staffing.
- Talent network management: Easily incorporate both internal and external resources in your planning.
10. Cube Software
Cube Software enhances workforce capacity planning through its financial planning and analysis approach. This platform centralizes workforce data management, aligning it with business operations for streamlined planning. Its key features include:
- Centralized data management: Automatically structure workforce data to align with your business operations.
- Advanced reporting and analytics: Generate ad-hoc reports, perform variance analysis, and create insightful dashboards.
- Integration capabilities: Connect and map data from various sources like ERP, CRM, and HRIS systems.
Wrapping up
Selecting the right workforce capacity planning software is a crucial decision that can significantly impact your organization's ability to meet its talent needs. While there are many capable solutions on the market, consider prioritizing those that offer a skills intelligence approach, as this can provide a more comprehensive and forward-looking view of your workforce capacity.
Remember, the best solution for your organization will depend on your specific needs, existing systems, and long-term talent strategy. Request demos or trials before making your final decision.
FAQs
1. What is Workforce capacity planning software and who uses it?
Workforce capacity planning software helps businesses understand how well their staff can handle current and future workloads. HR, managers, and leaders use it to forecast workload, optimize scheduling, identify skill gaps, and boost overall efficiency by aligning workforce capacity with business needs.
2. How to choose the right software?
Consider features (forecasting, scheduling, analysis), scalability (adapts to growth), integration (works with existing systems), ease of use, and cost (budget-friendly with clear ROI potential).
3. How to calculate workforce capacity?
While there's no single method, a common approach involves identifying key skills and tasks, estimating task completion time, analyzing workload trends, and factoring in employee availability. Workforce capacity planning software can automate these calculations and provide deeper insights.
