Training needs assessment tools are digital platforms or software that help organizations pinpoint skill gaps, assess employee competencies, and determine the targeted training such as upskilling or reskilling needed to maintain productivity and growth. These tools leverage structured assessments, analytics, and integration with HR or LMS systems to drive data-informed learning strategies.
According to the Association for Talent Development (ATD), over 90% of organizations use learning assessments in their training programs. Choosing the right training needs assessment software to ensure smarter, real-time insights into workforce development.
This blog highlights the top 15 Training Needs Assessment tools of 2025 to help L&D leaders identify skill gaps and manage training programs more effectively.
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Top 15 Training Needs Assessment Tools
1. iMocha
iMocha is an AI-powered training needs assessment tool that enables organizations to identify skill gaps, benchmark workforce capabilities, and build data-driven upskilling and reskilling programs. Its Skill Intelligence Cloud uses AI and a comprehensive skills taxonomy to deliver actionable insights across the employee lifecycle.
Key Features:
- Skills assessments: Evaluate employee capabilities across 3,000+ technical and non-technical domains.
- Skills gap analysis
: Identify gaps between current competencies and role-specific requirements. - Skills benchmarking: Compare individual and team performance against job-role benchmarks.
- Skills taxonomy: Use structured, role-based taxonomies to align training programs with business goals.
- Upskilling & reskilling: Build personalized learning paths to develop and redeploy talent effectively.
- Integrations: Integrate with leading ATS, LMS, and HR systems for a unified training ecosystem.
G2 rating: 4.4/5 (261 reviews)
Free trial: Available
Pricing: Checkout iMocha's pricing here
2. Cognota
Cognota, formerly known as Synapse. This platform helps learning and development teams with better project and capacity planning, design content more quickly, and interact more efficiently.
Key Features:
- The customer support team is very prompt and responsive.
- This application helps you track availability across team members' calendars to better understand the progress of all projects.
- It also allows you to instantly send updates to your LMS by altering the design in Cognota; there is no need to re-import the SCORM file.
G2 rating: 4.8/5 (3 Reviews)
Free trial: Available
Subscription Range: Annual subscription starts at $1,499 per user.
3. AbsorbLMS
Absorb is another training needs analysis tool designed to assist organizations in achieving their training objectives through a meaningful learning experience that produces measurable results. The next generation of the Absorb LMS learner experience enables your employees to complete more courses while remaining engaged in the learning process.
Key Features:
- The Absorb LMS encourages better learning comprehension and retention. The user-friendly platform accommodates multimedia content types, responsive design, social learning, branded interfaces, and other features.
- The Absorb Learn mobile app is synchronized with the web LMS. Learners can train offline, and course progress automatically syncs when the internet connection is restored.
- This application offers capabilities to configure admin dashboards and schedule automated reports so you can access crucial information at your fingertips.
G2 rating: 4.7/5 (352 reviews)
Free trial: Available
Subscription Range: Monthly subscription starts at $800
4. iSpring Learn
iSpring Learn is a cloud-based learning management system (LMS) for online corporate training that quickly identifies existing employees' skill gaps and effectively implements eLearning. It is one of the most powerful training needs assessment tools, with an easy-to-use interface for both learners and training managers.
Key Features:
- With iSpring Learn, you can easily integrate uploaded courses, tests, and other training materials into step-by-step learning tracks.
- It offers customers all essential LMS capabilities and additional features at a fair price.
- This solution enables you to create a unified knowledge base for your agents and partners while keeping everyone up to date on company standards.
G2 rating: 4.6/5 (71 reviews)
Free trial: Available
Subscription Range: Monthly subscription starts at $2.82 per user
5. Eloomi
Eloomi is one of the most effective training needs analysis tools, which simplifies skill training and ongoing performance development of organizations. This application enables you to store a comprehensive media collection in one location, quickly develop and customize e-learning courses in numerous formats, and export SCORM e-learning files to your LMS.
Key Features:
- It engages workforce generations on any device to support the ideal delivery of learning and KPI goals.
- The user interface is well-designed and easy to navigate.
- The customer support team responds quickly and is eager to help.
G2 rating: 4.7/5 (35 reviews)
Free trial: Available
Subscription Range: On request
6. 360 Learning
360Learning is one of the training needs assessment software that enable L&D teams to deliver relevant, people-driven learning at scale with Collaborative Learning. With this solution, L&D teams can speed up-skilling by utilizing internal expertise rather than top-down training. 360Learning is the most convenient method to onboard and upskill employees, teach customer-facing teams, and enable customers in one place.
Key Features:
- This LMS includes features for deploying training in complex architecture environments.
- It makes it incredibly simple to develop dynamic training modules.
- 360Learning is the most basic, visually appealing, agile, and interactive learning management system.
G2 rating: 4.6/5 (265 reviews)
Free trial: Available
Subscription Range: Monthly subscription for teams starts at $8 per user
7. TalentLMS
TalentLMS is a learning management system (LMS) designed specifically for training success. Its course management function is content-friendly and supports essential eLearning standards like SCORM and CMI5. It also has an authoring tool that allows L&D managers to develop online courses, including quizzes and surveys.
Key Features:
- This tool enables you to track learner progress through innovative and creative visual graphs.
- The onboarding process with TalentLMS is smooth and quick.
- TalentLMS provides many sign-in choices as well as a plethora of automation designed to decrease admin work and assist you in managing without a hitch.
G2 rating: 4.6/5 (695 reviews)
Free trial: Available
Subscription Range: Monthly subscription starts at $69 (up to 40 users)
8. Tovuti
Tovuti LMS is a learning management system that assists enterprises in improving their learning and development experiences by delivering the most relevant information from anywhere. It includes a cloud-based course-building tool that allows you to design highly interactive courses.
Key Features:
- Tovuti LMS is one of the reliable training needs assessment software that make it relatively easier to create and personalize training courses.
- It provides smart assessment, which aids in tracking each member's performance.
- Tovuti also has a virtual classroom function that makes it easier to communicate with other participants while a learning session is in progress.
G2 rating: 4.6/5 (265 reviews)
Free trial: Available
Subscription Range: Monthly subscription starts at $775 (up to 50 users)
9. Learning Pool
Learning Pool is a well-known training need analysis tool that offers comprehensive corporate learning and development services. This tool includes an editable content library, innovative tools for improving job performance, and an online Learning Management System.
Key Features:
- Many recruiters consider this one of the most reliable TNA tools, as it enables you to track skill development against business performance using actionable analytics.
- Using this tool, you can build effective leadership networks using cohort-based masterclasses.
- The customer support team is very responsive and provides prompt service.
G2 rating: 4.5/5 (121 reviews)
Free trial: Available
Subscription Range: On request
10. Trainingfolks
TrainingFolks specializes in custom e-learning development, virtual instructor-led training, translation, and localization services. Using this training need analysis tool service, you can easily identify and address learner knowledge and skill gaps. It also provides an employee-centric learning design based on the needs of your learners and the training program objectives.
Key Features:
- Many recruiters regard regard this as a reliable training needs assessment tool. It allows you to create new custom eLearning programs, maintain current ones, and access in-person training content online from a single dashboard.
- Trainingfolks offers an intuitive interface.
- Trainingfolks provide excellent customer service.
G2 rating: 4.5/5 (1 review)
Free trial: Not Available
Subscription Range: On request
11. BNHExpertsoft
BNHE Expertsoft is another well-regarded TNA tool. By aligning training with operational/business needs, BNH minimizes discrepancies between training requirements and training delivered and maximizes training impact. It also maintains data in a centralized database so that it can be readily accessed and changed as needed.
Key Features:
- This application allows you to track the knowledge, abilities, and attitudes required to do each task and compare them to employees' knowledge to identify gaps and produce training needs.
- BNH Expertsoft assists you in identifying the most successful combination of delivery alternatives, focusing resources on the most vital initiatives, and providing recommendations via an audit trail.
- This tool allows you to convert learning objectives into conditions and standards, which you can organize into training courses/activities.
G2 rating: N/A
Free trial: Available
Subscription Range: On request
12. Whatfix
Whatfix DAP enables you to develop scalable employee training flows within your workplace. It also gives segmented, contextual training and development self-help resources to employees in the moment of need, with analytics to measure and optimize your training processes.
Key Features:
- Whatfix analytics gives information on what users do and what material they want.
- It is a flexible and adaptable software that allows you to integrate events into the flow.
- It provides timely and dependable customer service.
G2 rating: 4.6/5 (306 reviews)
Free trial: Available
Subscription Range: On request
13. MTDTraining
The MTDTraining tool is a training needs assessment tool that can help organizations identify training and development needs within their workforce. The software can also help assess the current state of your organization's training and development programs and identify opportunities for improvement.
Key Features:
- This platform allows you to calculate the ROI of a training program.
- All services provided by MTDTraining are conveniently accessible via mobile and tablet devices.
- It provides personalized training, open courses, management development programs, virtual and online training, 360 feedback, personality evaluations, and apprenticeship training.
G2 rating: N/A
Free trial: Not Available
Subscription Range: On request
14. Jotform
Jotform is a customizable online form builder that helps L&D professionals design and distribute surveys to evaluate employee development needs. It is especially useful for teams looking for a simple way to collect structured data on skills, learning gaps, and training effectiveness without relying on complex systems.
Key Features:
- Create interactive training assessment forms using drag-and-drop elements, custom fields, and role-based questions.
- Use conditional logic to personalize survey paths and gather deeper insights based on employee roles or responses
- Visualize results instantly with built-in analytics and exportable reports for easy sharing with HR or training teams.
G2 Rating: 4.7/5 (5,388 reviews)
Free trial: Available
Subscription Range: Monthly subscription starts at $39
15. Zoho Survey
Zoho Survey is a cloud-based survey tool ideal for collecting data to support training needs assessments across departments or global teams. It supports custom workflows, multilingual delivery, and detailed reporting.
Key Features:
- Deploy customized training needs analysis surveys using templates, question branching, and logic rules tailored to different roles.
- Analyze survey responses with real-time visual dashboards and exportable insights for training decision-makers.
- Deliver localized surveys in 70+ languages to reach employees across regions, improving participation and accuracy.
G2 Rating: 4.4/5 (922 reviews)
Free trial: Available
Subscription Range: On request
Conclusion
Effective Training Needs Assessment (TNA) is key to identifying skill gaps, aligning employee capabilities with business goals, and driving impactful learning. Platforms that support accurate training needs identification and offer real-time insights are essential.
iMocha enables L&D teams to close skill gaps through AI-powered assessments, a structured skills taxonomy, and targeted upskilling and reskilling strategies. It is a strong choice for building a future-ready, skills-first workforce.
FAQs
1. What is a training needs assessment?
A training needs assessment is the process of identifying skill gaps between an employee’s current abilities and what is required for their role. It helps organizations determine who needs training and what type of learning is most effective.
2. What are the 5 major components of a training needs assessment?
The five components include organizational analysis to align training with business goals, task analysis to define required role-based skills, person analysis to evaluate individual competencies, gap analysis to uncover skill shortfalls, and planning to recommend targeted training programs.
3. Which is the best tool for training needs?
iMocha is regarded as one of the best training needs assessment tools since it allows firms to assess employees' knowledge and abilities using pre and post-training assessments.
The pre-training assessments determine the employee's existing skill level and the areas for growth. The post-training assessment evaluates knowledge growth and training effect, allowing you to calculate the objective ROI of the L&D program.
